Today I tried to Google, how I can see the notes in my presentation while I am presenting using a live meeting on the other screen and no one else can see those notes. After some research I landed on a documentation on Microsoft that helped to achieve this. It is highly useful feature and worth knowing by anyone who spends lot of time presenting either live on different screen/projector or in virtual meeting (LiveMeeting, WebEx etc.) This post will help anyone who wants to know “how to view speaker notes privately while delivering a presentation”

MS PowerPoint has a Presenter View, which is a great way to view your presentation with speaker notes on one computer, while your audience views the notes-free presentation on a different monitor/projector. You can also use a a pen to annotate during the presentation. Please find the details on Microsoft site for PowerPoint Support. Following is the key steps from this article from Microsoft

Prerequisites for using Presenter view

Before you can use Presenter view, do the following:

Ensure that computer you are using for your presentation supports the use of multiple monitors. Most desktop computers these days have multiple monitor support built in, however if not, you’ll require two video cards.

  •  TIP   Check your computer manufacturer’s web site for up-to-date information about multiple monitor support.

PowerPoint only supports the use of two monitors for a presentation. However, you can configure to run a presentation on three or more monitors that are connected to one computer. To configure to use three or more monitors, see turn on multiple monitor support.

Configure PowerPoint to use Presenter view

  1. On the Slide Show tab, in the Monitors group, click Use Presenter View.

 NOTE   The Display Settings dialog box from Windows Control Panel may appear. If it does not, you have already set it up. If you still want to change the settings, see Microsoft Windows Help to locate your Windows Display Settings and follow steps 2 through 4.

  1. In the Display Settings dialog box, on the Monitor tab, click the monitor icon that you want to use to view your speaker notes, and then select the This is my main monitor check box.

If the This is my main monitor check box is selected and unavailable, the monitor is already designated as the primary monitor. You can select only one primary monitor at a time. If you click a different monitor icon, the This is my main monitor check box is cleared and made available again.

  1. Click the monitor icon for the second monitor that the audience will view, select the Extend my Windows Desktop onto this monitor check box, and then click OK.
  2. On the Slide Show tab, in the Monitors group, ensure that the monitor on which you want the audience to see your presentation, appears in the Show On list.

Deliver your presentation on on two monitors

  1. On the Slide Show tab, in the Set Up group, click Set Up Slide Show.
  2. In the Set Up Show dialog box, choose the options that you want, and then click OK.
  3. To begin delivering your presentation, on the View tab, in the Presentation Views group, click Slide Show.

Turn ON multiple monitor support (for three or more monitors)

Before you can deliver a presentation on a computer that has three or more monitors, you must turn on multiple monitor support.

  1. On the Slide Show tab, in the Monitors group, click Use Presenter View.

 TIP   The Display Settings dialog box from Windows Control Panel may appear. If it does not, see Microsoft Windows Help to locate your Windows Display Settings

  1. In the Display Settings dialog box, on the Monitor tab, click the monitor icon for the presenter’s monitor, and then select the This is my main monitor check box.

 TIP   If the This is my main monitor check box is selected and unavailable, the monitor is already designated as the primary monitor. You can select only one primary monitor at a time. If you click a different monitor icon, theThis is my main monitor check box is cleared and made available again.

  1. For each additional monitor that the audience will view, click the monitor icon, select the Extend my Windows Desktop onto this monitor check box, and then click OK.

 NOTES 

  • To turn off multiple monitor support, in the Display Settings dialog box, on the Monitor tab, select the second monitor, and then clear the Extend my Windows Desktop onto this monitor check box.

One Response to View speaker notes privately while delivering a presentation

  1. Anu says:

    Wows Rohit…. Thanks for sharing. this was very useful..

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